AsCA 2018 / CRYSTAL 32 Conference Policies

The Organizing and Programme Committees recognise the positive impact that conference invitations can have on the track record and visibility of its delegates. We also recognise that some sections of the scientific community are often under-represented in conference programs, and that this can affect diversity in the long-term. Our policies were developed to ensure quality and equality.

Speaker Invitation Policy
Invitations for the Plenary Lecturers, Keynote speakers and invited symposia speakers will be made to high quality researchers that represent the broad diversity of our community. We aim to achieve a balance across geography, gender and experience. Because the number of invited plenary, keynote and microsymposium presentations are limited, invited speakers at AsCA 2018 / CRYSTAL 32 will not include invited speakers at the previous three AsCA or CRYSTAL meetings. Speakers selected from abstracts at the previous meetings may be invited to speak at AsCA 2018 / CRYSTAL 32. Invited speakers at the previous meetings may be selected for current presentations from abstracts at AsCA 2018 / CRYSTAL 32. Rising Star Symposium Speakers will be selected by a specific committee. The SCANZ specific 1987 Plenary, Bragg and Mathieson Medallist Lectures will be selected by the SCANZ Executive.

Two Chairs will be chosen by the Program Committee to organise each of the conference microsymposia. The same conditions of balance across geography, gender and experience should apply to Chairs as for conference speakers. In choosing speakers to invite for their microsymposia, the Chairs should generally avoid choosing speakers from the same laboratory, same group or same institution. Chairs cannot normally give presentations in the same microsymposium they are chairing, although they may be speakers in other parts of the conference.

Funding Policy
The SCANZ specific 1987 Fund Plenary Lecturer is supported by the SCANZ 1987 Fund. Our other Plenaries and Keynote Speakers are supported through sponsorship. No funding is provided to invited or abstract-selected symposia speakers. This funding policy means that we can keep the registration fee as low as possible for all attendees, to help ensure a successful conference. SCANZ provides funding support for the Bragg and Mathieson Medallists. SCANZ also provides funding support to students to attend AsCA 2018 / CRYSTAL 32, but this is not tied to speaking invitations. The conference organizers also have Young Scientist support available provided by the IUCr.
We are also seeking sponsorship of poster prizes and Rising Star awards.

We welcome feedback on this policy and how it might be improved for future conferences to better ensure quality and diversity.

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